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FeeMinder Features

FeeMinder provides many features and benefits to ensure your school's financial health is maintained and improved.


The Features list below outlines most of the features of FeeMinder, with new features and enhancements added regularly.


Custom Fees and Discounts

  • Use the built-in tuition fee types or create your own custom fee types.
  • Apply fees indivdually or in bulk.
  • Use the built-in discount types or create your own discount types.
  • Apply discounts indivdually or in bulk.
  • Automated Smart Discounts handle sibling discounts and staff discounts.

Student Indicators

  • Create student indicators (categories) to group students by any category, e.g. sport teams, music groups, subjects.
  • Apply any fee or discount to any combination of students by year level, student indicators, genders etc.

Split Accounts

  • Attach multiple parents/guardians to each family.
  • Adjust percentages of tuition fees payable for individual students by specific parents/guardians.
  • Automated instalment recalculations.

Multi-Campus

  • Manage multiple campuses from a single dashboard.
  • View consolidated campus details or selected campus details.

Payments

  • Make payments via your branded FeeMinder secure payment website (debit or credit cards), bank transfer, scheduled direct debits or in-person payments.
  • Automated receipts of payments sent to parents and school administration staff.
  • Multiple instalment plans available for all fee types, such as weekly, monthly, once per term, semester or year.
  • Staff can adjust instalment plans during the year for individual families.
  • Manually add incidental payments received and debit or credit adjustments.

Graphical Dashboards

  • Visual customisable dashboards give you an easy-to-understand view of your fees and overdues.
  • Visually compare fees, discounts and payments from year to year.
  • See family account in one view, showing fees, discounts, adjustments, payments and overdues.
  • View consolidated family accounts for multiple siblings or one sibling only.
  • Multiple customisable report options provide listings of fees, discounts, upcoming payments, overdue payments and more.
  • Cash flow projections and financial forecasting.

Automated Notifications

  • Customisable upcoming payment reminders to parents.
  • Customisable upcoming overdue payment notifications to parents.
  • Parents nominate preferred communication method, email and/or SMS.
  • Manually send an email or SMS to any group of parents.

Safe and Secure

  • Secure login for administration staff and separate login for approvals staff.
  • PCI-DSS security compliant for online parent payments.
  • Bulk approval or individual approval of fees, discounts and adjustments.
  • Bulk or individual reconciliation of payments.
  • Full audit trail for all data changes.

Easy Integration

  • Wonde-enabled for easy connectivity to any other Wonde-enabled school management system.
  • Secure APIs provide easy access to FeeMinder data to easily integrate FeeMinder with your existing systems.
  • Additionally, import student and parent details from any system, as well as previous account details via CSV files.
  • Export all data, including fees and discounts applied, credit or debit journal entries and payments received for use by external accounting systems.
  • Create ABA files for automated direct debit processing.

Locally Developed and Supported

  • All support and online live training is included.
  • Telephone, email, remote support, online training.
  • Access online resources such as training guides and how-to videos.
  • Designed, developed and supported in Melbourne, Australia.
  • All data is stored locally on secure servers within Australia.